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-.. _storage:
-
-================================
-OpenBooks - file and data format
-================================
-
-Your administration is stored in a single **.openbooks** file.  
-This is a zip file with the following format:  
-
-::
-
-    administration.openbooks/
-    ├── administration.xml
-    ├── invoices/
-    │   ├── invoice_0000000001.xml
-    │   ├── invoice_0000000002.xml
-    ├── documents/
-    │   ├── invoice_1.pdf
-    │   ├── invoice_2.pdf
-    │   ├── receipt_3.png
-
-**administration.xml** contains all company settings and data. This includes company info, projects, contacts, vat rates and cost centers.
-
-**invoices/** Contains all incomming and outgoing invoices, stored in Peppol BIS 3.0 format.
-
-**documents/** Contains all documents from which invoices have been generated.
-
-Data structures
-===============
-
-Administration
---------------
-
-- info — Contact information, stored as **Contact**
-- next id — Id reserved for new data entry
-- path — File path to save to
-- program version — Version of data format
-- country — Country code (used for tax reports)
-- contacts **list** — List of contacts
-- projects **list** — List of projects
-- invoices **list** — List of invoices
-- tax rates **list** — List of available tax rates
-- AI service — Which AI service to use
-- AI key — API key for selected AI service
-- email service — Which email service to use
-- email key — API key for selected email service
-
-Contact
--------
-
-- id **auto** — reference id **C/[id]**
-- name **required** — Full name of individual or company name
-- address line 1 **required** — Address
-- address line 2 **required** — Zip, place
-- country **required** — Country
-- type **required** — Contact type, **business** or **consumer**
-- tax number — Tax identification number
-- business number — Business number
-- email — Email address
-- Phone number — Phone number
-- bank account — Bank account number (to display on outgoing invoices)
-
-Invoice (`docs <https://accountancyeurope.eu/wp-content/uploads/2025/04/250423-VAT-and-the-Digital-Age-Factsheet-Accountancy-Europe.pdf>`_)
--------------------------------------------------------------------------------------------------------------------------------------------
-
-- id **auto** — reference id **I/[id]**
-- sequential number **auto** — Generated sequential invoice number
-- customer **required** — Customer contact information, stored as reference **C/[id]**
-- supplier **required** — Supplier contact information, stored as reference **C/[id]**
-- issue at **required** — Date when invoice was issued
-- delivered at **required** — Date when goods or services were delivered
-- expires at **required** — Date when invoice expires
-- document **required** — Document associated with invoice, stored as filename
-- billing items **required** **list** — List of billed items
-- project — Project, stored as reference **P/[id]**
-- cost center id — Cost center, stored as reference **E/[id]** (incoming invoices only)
-- total **required** — Total amount billed
-- tax **required** — Total tax billed
-- net **required** — Total amount excl. tax
-- status **required** — Payment status **paid** **expired** **cancelled** **refunded**, **corrected**
-- shipping address line 1 **required** — Address
-- shipping address line 2 **required** — Zip, place
-- country **required** — Country
-- currency **required** — Currency used for billing
-- keep until **required** — Date until invoice needs to be stored legally
-- payment on account date — If advance payment received and differs from invoice date (Ireland only)
-- tax representative — If supplier uses tax representative in another Member State (Belgium only)
-- corrected sequential number — For corrective invoices, the sequential number that identifies the original invoice to be corrected
-
-Billing item
-------------
-
-- id **auto** — reference id **B/[id]**
-- invoice **auto** — reference to invoice **I/[id]**
-- description **required** — Description of billed item
-- tax rate **required** — Tax rate (e.g. 0%, 21%, exempt, reversed)
-- tax section **required** — Tax section (e.g. 1a up to 4b in The Netherlands)
-- amount **required** — Amount of items, or a percentage
-- amount is percentage **required** — Amount of items, or a percentage
-- net per item **required** — Is amount a percentage
-- net **required** — Total amount excl. tax
-- discount **required** — Total discount
-- tax **required** — Total tax billed
-- total **required** — Total amount billed
-- is intra-community **required** — If applicable, note like “intra-Community supply of goods”
-- is triangulation **required** — For EU triangulation: note scheme and buyer liable
-- currency **required** — Currency used for billing
-- internal code — Article or service code
-
-Project
--------
-
-- id **auto** — reference id **P/[id]**
-- description **required** — Description of project
-- start date **required** — Project started at date
-- status **required** — Status of project **running** **paused** **cancelled**
-- end date — Project cancelled at date
-
-Cost center
------------
-
-- id **auto** — reference id **E/[id]**
-- code **required** — Internal code of cost center
-- description **required** — Description of cost center
-
-Tax rate
------------
-
-- id **auto** — reference id **T/[id]**
-- country code **required** — 2 letter country code
-- description **required** — Description of tax rate
-- rate **required** — Tax rate %